When you want to start sending some bills, there are a whole host of invoice templates that come free with your word processing software. But if you’re pushed for time or trying to get paid quicker, a professional invoicing option could be for you. Here are seven time-saving, people-pleasing features that might stop you thinking of bills as a four-letter word.
1. Spend less time yawning into your laptop
Gone are the days of sitting down at your desktop late at night, looking for invoice templates and searching for names and addresses. Now you’ve got the power to take care of billing, right in the palm of your hand. Your smartphone contains everything you need to get paid in just a few clicks — no more late nights wasting time on templates, from now on you can take care of business while you’re standing at the bus stop.
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2. Discover the magic of auto-fill
There are a lot of details you need to include in an invoice, and typing them all into a Word document every time you want to get paid is a woeful waste of your time. With automatic invoicing, every time a new customer pays their bill, their details will be stored in your account on the cloud. When you send an invoice all you need to do is search for a customer’s name and all their details will be filled in for you. This means no more hunting through old invoices looking for VAT numbers, and lots more time to live your life.
No more hunting through old invoices looking for VAT numbers, and lots more time to live your life.
Here’s a list of the details a UK invoice has to include, so why not let someone else worry about them for you?
3. Stop buying stamps
How much of your life do you want to spend at the post office? With automatic invoicing, you can send a complete invoice in seconds. Literally seconds. When we timed ourselves sending an invoice it took five seconds. No more standing in line to buy stamps, no more printing out paper and no more scrambling around for an envelope — this is the future!
4. Get paid faster
When you send an invoice from your phone, it arrives in your customer’s inbox as an email. From there all they have to do is click a link and pay direct from their bank account, or enter their card details. It’s simple and safe, and a much faster way of getting you paid.
5. Someone else will chase the slow coaches
You might provide the best service in the world, but that rarely makes people pay any faster. Small business owners often find that the worst part of sending invoices is chasing late payments. What’s the right tone to have in an email, when should you start making calls? Well, a good invoicing solution can alleviate some of these issues by sending out automatic reminders on your behalf.
For more information about this sticky subject read our article How to stay chill when they don’t pay their bill.
6. Keep all your sales in one place
If you choose a point-of-sale system that includes an invoicing function you can take cash, card and invoice payments all from your smartphone or tablet. If a potential customer is on the fence about a purchase, being able to offer them a variety of payment options in an instant could close the sale.
With a cloud-based invoicing solution, every single sale you make is tracked and stored.
7. Better bookkeeping
With a cloud-based invoicing solution, every single sale you make is tracked and stored. If you need to issue a refund, declare your taxes or simply get a quick overview of all your sales, automatic invoicing beats a shoebox full of receipts any day of the week.
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